Global M&E database template
When managing many projects, it may be practical to collect only the key indicators for each project on a regular basis, rather than trying to integrate all the raw project data into a single information system.
This templates includes a Projects form that allows you to add projects, the logical framework for each project, and then collect monthly updates on indicators from each project.
Get started with this template
Learn more about the Global M&E database template and practice with us in our Webinar "Using the Global M&E database template in ActivityInfo".
Customize the reference data
In the "Reference data" folder you will find all the reference forms such as Country, Partner and Strategic indicators. You can add or modify the existing records here individually, or delete all records (Shift+Click) and then import your own lists.
You can also change the reference forms by clicking on "Form settings".
Customize the Projects form
You can optionally customize the Project form to reflect your needs. The form links to the Country reference form to help you quickly find a country from a list during data entry.
It also uses Subforms to help you collect additional information about each project such as the logframe, monthly reports, information about monitoring visits and other key documents.
Invite your team
Navigate to "Database settings" and then "User management". You can click "Add user" to invite a team member to access the database. This template is configured with three roles:
- Administrator: can make any change to the database, including customizing the forms
- M&E Specialist: can make any change to the database, including customizing the forms
- Data entry: can only view, edit, delete and export data
You can easily edit the roles to meet the needs of your team. Click on a role and then click on 'Edit permissions' to open the list of available permissions. Select the ones you want to keep and click on 'Save'.
Add data about your projects
Navigate to the 'Projects' form and click on add record to add a new Project. You can also modify records here individually, or delete all records (Shift+Click) and then import your own lists.
To add your logical or results framework, select your project from the list and open the subform 'Logical Framework'. Then click on 'Add record' to start designing it. You can also add the indicators related to each impact or outcome or output.
View your projects
As you start working on the project form, you will see new records appearing in the Table View. You can filter and sort these records based on your preferences to work faster.
Another option you have is to use the Map View to view all of your projects on a Map.