User Accounts

This section explains the User Account types in ActivityInfo and the difference between Database users and Database owners. It includes a QA section for more clarifications on each Account type.

All users who interact with the ActivityInfo system have a User Account. User Accounts also have a type, which specifies the type of activity that a user is able to perform in ActivityInfo.. 

There are two types of Users Accounts:

  • Database user
  • Database owner

Database User Accounts allow users to contribute to multiple Databases from different organizations  Users of these Accounts  cannot own Databases. They can add a Database only if they automatically start a Free Trial subscription. Once a Free Trial subscription expires, they have to subscribe to a paid subscription plan in order to continue as a Database Owner Account or they have to Transfer the Database ownership to a Database owner.

Database Owner Accounts allow users to own Databases and to contribute to multiple Databases from different organizations. These accounts require a paid subscription plan.

Read the following subchapters for more information on the two types of User Accounts.

1. Database User

What is a Database User Account?

A Database User Account allows users to contribute to Databases (add Records, add Forms , manage users, etc.) owned by another user. Depending on their Permissions and Role in a Database, Form or Folder a Database User can perform a variety of actions.

When do I have a Database User Account?

A User has a Database User Account if:


  • They have been invited to contribute to a Database, but do not own any Databases themselves.

If a user accepts ownership of a Database, they will automatically become a Database Owner Account.

Do I need a subscription for a Database User Account?

A Database user does not require a subscription, as long as they do not own a Database.


2. Database Owner

What is a Database Owner Account?

A Database Owner Account allows users to perform a variety of actions: 

  • Add their own Databases
  • View, Add and Edit Records
  • Manage Users
  • View and Add Reports
  • View and Add Forms
  • and more

View more about Permissions and Roles: Permissions and Roles.

A Database Owner Account can also contribute to Databases owned by other users without restriction.

When do I have a Database Owner Account?

A user has a Database Owner Account if they currently own any Databases. 

Specifically, a User has a Database Owner Account if:

  • They have  added their own Database
  • They have accepted ownership of a Database from another User

Do I need a subscription for a Database Owner Account?

A Database Owner Account always requires a paid subscription.

The start of a Free Trial subscription begins when a user sign ups to ActivityInfo.

Once a Free Trial subscription has expired, the user will have to subscribe to a paid subscription in order to continue as a Database Owner Account.

Can I add users to contribute to my Database?

A Database Owner can invite Users to contribute to their Database. 

The number of users that can be added to a Database will be limited by the Database Owner's subscription plan. It is the sole responsibility of the Database Owner to ensure their User count is within their subscription plan limits.