12 ways you can improve Information Management within your programme or organization by using ActivityInfo

Improving Information Management using ActivityInfo
Improving Information Management using ActivityInfo

ActivityInfo was developed and launched for UNICEF's emergency program in eastern DRC in 2009 to respond to the needs of humanitarians for Information Management at that time. Since then it has been evolving constantly, adopting new features and capabilities to serve the emerging needs of the field.

Today, it is being used by thousands of humanitarians around the world to manage the challenging task of data collection and analysis in a wide variety of settings. From Clusters and Hubs to RRM programmes and Crisis Response Plans, ActivityInfo facilitates the coordination of Partners, the Monitoring and Evaluation (M&E) process, the management of individual cases and many more.

Information Management shouldn't be an obstacle to producing results. With this in mind the team of ActivityInfo works to facilitate the work of hundreds of organizations.

Here is a list of ways ActivityInfo can improve the way you do Information Management within your organization.

1. No more duplicate effort and time lost on harmonization of reports

Handling multiple Excel files arriving from partner offices shouldn't worry you anymore since in ActivityInfo all users can have access to the Form you created at the same time. Everyone is reporting on the same platform, at the same time, on the same indicators and you can access all the information gathered in one place. You can always be aware of any additions, edits and removals that take place, thanks to the History feature that shows which user changed what. No more lengthy synchronizations of files and confusing email threads discussing changes and edits.

2. No more uncontrolled edits on data after the reporting period ends

By using Locks in ActivityInfo you can ensure that you control when a user can add entries to a Form. You can decide for which time period you want the Lock to be active and ask your partners to contact you for changes.

3. Full control of who does what

Lack of control on Information Management can have consequences on the quality of the data gathered. By using the wide variety of permissions available in ActivityInfo you can choose which users view, edit or manage the data on your database anytime.

4. Increase data entry frequency

Many organizations such as the REACH Initiative decreased the time needed for data entry by using ActivityInfo. The monthly process of data entry turned into a weekly process because the complexity was eliminated. Read more on the Case Study we had with the REACH Initiative here.

5. React at the right moment as you know what is happening in real-time

Taking a decision based on outdated data is not useful in any scenario. In Activityinfo you can create Reports that allow you to view in real-time what the data collected tells you and react accordingly in time. Learn how UNICEF in Lebanon reacts in a timely manner thanks to the data gathered in ActivityInfo, in the Case Study we had with the organization here

6. Collect data with a mobile device but analyze them on the big screen

When you are on the field it might be handy to use a mobile device instead of a laptop to collect data. ActivityInfo can be integrated with the ODK Collect App to allow you to upload to ActivityInfo quickly and easily all the data you collected on the field using the app.

7. No worries for the lack of Internet connection

Lack of or poor Internet connectivity should not hinder the process of data collection. ActivityInfo can be used in offline mode to allow field officers to collect data on the ground and then sync it to the system. For the International Budget Partnership the offline mode played an important role for choosing ActivityInfo as the tool for managing quantitative data, read more about it here.

8. Data entry starts in a minute

Once the Form is created, the only thing needed for people to start entering data is to be added to the Database. Once they are added, by using their ActivityInfo account they can immediately start reporting their data.

9. Data accessible anywhere you are

As ActivityInfo is a cloud-based service you don't need to download anything to your computer. You can reach all your Databases and your Forms from any computer in the world.

10. Powerful Dynamic Dashboards

Your data might have an even greater impact if it's shared with other people. Thanks to the ActivityInfo API you can connect your databases with other systems and produce Powerful Dynamic Dashboards out of the Databases and Dashboards you already have in ActivityInfo. You can take a look at the Dashboard created by UNOCHA in Iraq using the ActivityInfo API here.

11. Comparable Databases

Imagine having to manage different types of data from various countries for the same Database. It shouldn't sound scary. That and other complex structures can be managed with ActivityInfo thanks to the flexibility of the Form Designer. Read more on how the International Public Partnership handled a similar problem here.

12. No need to wait for a technical consultant to come and setup your database.

When your officers are on the field they don't have time to waste. Bigger or smaller changes in the Forms and the Databases should be done quickly and easily. Thanks to the ease of use of ActivityInfo you can apply any change you want in a minute. You don't need to have a technical consultant to help you setup the databases or apply any changes.

If you haven't tried ActivityInfo so far you can do it by signing up for a Free Trial.

Do you want to listen to humanitarians from all over the world explaining how they improved Information Management using ActivityInfo? Or do you want to get hands-on training to benefit from the full potential of ActivityInfo? Then don't miss the chance to join us in our two day User Conference this September in Amman. Learn more and register here.

Want to try out ActivityInfo?

Sign up for a free trial account on ActivityInfo.org today and try the service for yourself. The free trial includes full access to all features for 30 days.

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